Client account: build your team

Why build your “team”?

You can now build your team of LabCollector users in the Client Area. If you want to know more about the Client Area account please read more here.

All the members of LabCollector in your lab will have access to your LabCollector Client Area. The first benefit of that is to increase awareness of LabCollector, having all users onboard increases the commitment to an organized lab.

Users will be able to manage the license if needed, download add-ons etc. In this way there’s no need for one supervisor to do all the work or to give their confidential account credentials to anyone else.

Also, if any of your team members contacts us for support we will know that they are connected to your account and so we can help them more efficiently.

Many more services and features will be regularly added to the Client Area account to better serve all your lab members.

>>Create your team NOW!>>

New: LabCollector v5.4!

We’re delighted to announce the release of LabCollector version 5.4!

We have added and made changes to several key features:

1. Multiple group membership. Please read it on the Knowledge Base.

  • You can now create a user and assign them to multiple groups and to a primary group to fit the need of your laboratory/industry life.
  • When the user is associated to a primary group this is the group that their records will be shared with by default and they can then choose the other group(s) that will have access to their records.

2. Block users temporarily

3. Option for stronger passwords

  • With the option “SHA + strong rules”, the user will have to change the default password given by the super-administrator and follow strict rules to create a new one. Please read it on our KB.

4. An extended optional pack for CFR 21 compliancy

(session auto lock, data encryption, electronic signatures, record edition block, reason to edit). Please read it on our KB.

  • Read-only or blocked record. Data are frozen: no modification is possible except for storage. Result is stored in versioning.

  • Electronic signature on blocked records to guarantee the integrity of the data. Result is stored in versioning.

  • New icon for signatures.

  • For each modification, the user must give a reason to edit.

  • This reason will be visible in the versioning.

  • Data in a custom field type text can be encrypted in the database.

  • Encrypted data in the database which is only visible in the UI.

5. Fully detailed audit trails with data integrity check (by checksum).

6. Added optional ownership on R&S module.

7. Links to LSM, ELN, Workflow displayed in record.

8. Maintenance in batch using memorized items tool. Please read it on our KB.

9. Quick lot derivations.

10. API improvements. Please read it on our KB.

11. Many more improvements and bug fixes: check the full change log for more details.


List of Knowledge Base Articles related to v5.4:




 

Check our Android app: TubeScan

In addition to this LabCollector version, we’ve released a new companion Android App: TubeScan App.

Download Now!

 

Tip 7 – Sharing options in v5.4

Advanced users and group sharing options

Data and user segregation is an important factor for many labs to support privacy between projects, organize users in departments, branches or remote partner teams.

Version 5.4 of LabCollector now comes with improved and advanced extra options for sharing data between groups, users or projects. Here we provide a quick guide as to how the new features work.

The following sharing options can be used and combined:


          • User ownership – when creating a record the Main Operator field is set to your name by default but you can select another person instead. If there are multiple groups in your LabCollector and you belong to only one group, then the records where you are the Main Operator are automatically shared with your group. The case where you are in more than one group is discussed later on.
          • Share with specific users  – you have the option of selecting secondary owners for your record by clicking on the green icon beside the Main Operator field as shown in the image below.
          • Figure 1: Adding secondary owners
          • The module you are using must have the Multiple Owners setting activated with your user permission level in order for this option to appear (go to Admin > Default Fields).
          • Figure 2: Multiple Owner settings
    • Work with groups

    • LabCollector can be used as a single entity or with groups of users. The above diagram illustrates some of the possibilities.
          • Work in a group – Users can be organized into single groups. In that scenario, it is then possible to have extra data filtering in modules and in the ELN. Such groups have multiple options to add specific restrictions such as access to storage, ordering, IP access restrictions, etc. Data access can also be totally isolated between groups or not.
            Records can still be created which are not associated with any group. In that case, they are visible to everyone except if a group is explicitly excluded.
          • Work in multiple groups – LabCollector also supports the inclusion of users into multiple groups as illustrated. Many combinations can be defined.
            • Share with groups: By default, all assigned groups will be equivalent. Data created by the user will be visible to all groups, but a sharing option is available to restrict data access at the record level.
            • Have a primary group: When a primary group is defined data saved by the user will only be visible to the primary group by default. The user can then decide to extend record access to other groups by checking the option in the Share Options drop-down.
          • Work outside of groups – When users are not associated with any group, they are Full Access members. They can see all data and  choose to share records with everyone or  with particular groups. Users inside groups can be given permission to access these general records.
          • Restrict by project – There is also a useful option to apply a project by group policy. Administrators and Staff+ users can create project codes. These codes can be general or assigned to groups. When a project is assigned to groups, only the members of these groups will be allowed to access project data. The project code logic overlaps and supersedes the group logic so even if groups normally share data the project will add its own restriction logic..

 


Stay tuned for more tips!

Also, remember to check your RSS news feed on your LabCollector Home Page – we’ll be posting other tips to help you get the most out of your LIMS.

If you would like to see an article on a particular subject, don’t hesitate to ask for it via our social network pages or contact@agilebio.com!

LabCollector Tip6

ELN Templates

The LabCollector ELN is more than a text editor. It’s a tool designed to revolutionize the way you report your findings.


For those of you who have used the LabCollector ELN you may already know most of its features but perhaps you haven’t tried using the ELN Template feature.

Templates can really help to speed up your reporting and ensure consistency in your procedure-based experimentation.

Check out this Knowledge Base article for a step-by-step guide to making your first template.


Stay tuned for more tips!

Also, remember to check your RSS news feed on your LabCollector Home Page – we’ll be posting other tips to help you get the most out of your LIMS.

If you would like to see an article on a particular subject, don’t hesitate to ask for it via our social network pages or contact@agilebio.com!

LabCollector v5.31 Tip5

LABCOLLECTOR v5.31 #Tip5

LabCollector has created, improved and changed many key features just for you in its version 5.31! Every month, we discuss some of these changes and give you a few tips on how to get the most out of your LabCollector.


This month – To Delete or not to delete

 

Some of you may have noticed in your LabCollector that sometimes the deletion function is not available. This is because record deletion is not possible if a record has been modified a few times already or if it has storage or links associated with it.

Most of the time, people delete records because they were actually just trying out functions and adding test records. One way to overcome this issue, is to install the free version of LabCollector (in addition to your main LabCollector) in order to test new features before using them on your main LabCollector (production environment). In this way you can keep your LabCollector clean and tidy!

For more information on deletion and archival functions check out our Knowledge Base article.


Stay tuned for more tips!

Also, remember to check your RSS news feed on your LabCollector Home Page – we’ll be posting other tips to help you get the most out of your LIMS.

If you would like to see an article on a particular subject, don’t hesitate to ask for it via our social network pages or contact@agilebio.com!

LabCollector v5.31 Tip4

LABCOLLECTOR v5.31 #Tip4

LabCollector has created, improved and changed many key features just for you in its version 5.31! Every month, we discuss some of these changes and give you a few tips on how to get the most out of your LabCollector.


This month let’s talk about Alerts!

We’ve all been there.
You’ve carefully planned your lab tasks for the day. You’re all set to go and then you realise that someone (who shall remain nameless) has used up the last of a kit or reagent you needed. A new batch hasn’t even been ordered yet. A bad start to the day but it’s about to get worse. You switch to another task but find that lovely little notice on the equipment you need to use. “Out of order”. The faded sticker on the side tells you that its maintenance was due three months ago. Who knows when the engineer will be able to come out and fix it?
The stress builds up as you think of all the looming deadlines. All the last-minute experiments you want to do to convince those picky reviewers before the rival research group gets the scoop on you!
For the seasoned LabCollector users among you these problems have been eliminated in your lab with our LIMS and its handy alert system.
If you’re using the software correctly your lab manager is alerted as soon as they log into LabCollector that stocks are running low or going out of date and is reminded about equipment needing maintenance. The alerts can also be sent to them by email.
For those of you who are new (or not so new!) to the software here are some tips on setting up the alert system.

Reagents & Supplies Module

Reagents and Supplies lots – As well as alerting you to low stock levels you can also adjust the settings to tell you when lots are about to pass their expiry dates. Check out the last section in this FAQ which tells you how to activate these alerts so you’ll never run out of gloves or buffer again!

Equipment – Activate the equipment alert feature and each time equipment needs maintenance the person in charge of the equipment will get a notification. Take a look at this article for more details on setting up your alerts.

Finally, version 5.31 brought an added alert feature on the Date custom field – in any of the modules you can now set up an alert and decide its duration.


Stay tuned for more tips!

Also, remember to check your RSS news feed on your LabCollector Home Page – we’ll be posting other tips to help you get the most out of your LIMS.

If you would like to see an article on a particular subject, don’t hesitate to ask for it via our social network pages or contact@agilebio.com!

Our new design is on its way!

It’s coming soon!

We have already completed most of the work on the new look and feel of LabCollector to provide you with a more modern style while presenting our custom components in a more organized way. In addition, we’ve refined the animations and transitions to provide a more fluid experience for users. That’s why the new section “Preferences” will now be directly accessible from the header. We’ve also added new icons to help you navigate more quickly and easily .

Below you can see how LabCollector will look on your PDA or smartphone.

We hope you will enjoy LabCollector’s new look and layout!

New LabCollector v5.31!

We are happy to announce the release of the new LabCollector v5.31!

We’ve added some new features and made many improvements.

Users can now customize their DYMO tags (see Tip#3) and configure alerts for any Date field. See the full changelog here.


Next on our To-Do list:

  • To increase security our developers are now working on SAML integration for external authentication.
  • Also, LabCollector is getting a facelift and the new homepage interface will be coming soon, so stay tuned!

LabCollector v5.31 Tip3

LABCOLLECTOR v5.31 #Tip3

LabCollector has created, improved and changed many key features just for you in its version 5.31! Every month, we will discuss some of these changes and give you a few tips on how to become more comfortable using LabCollector v5.31.


This month let’s talk about this new feature: DYMO 450 Tag Customization!

DYMO Labelwriter 450 US users know how convenient this printer is when one wants to print record labels directly from LabCollector. It’s a Plug&Play device so there is nothing to configure to make it work with LabCollector. Based on a customer request, we now offer the possibility to completely customize the information that’s printed on your tags in LabCollector v5.31.
Our Knowledge Base has been recently updated by our Support Team. You can find all the information about this new feature here.
http://dev.agilebio.com/neosoft/images/dymo_labe_sample.png
If you want more info about the DYMO Labelwriter 450 US, visit our sister company website.

Stay tuned for more tips!

Also, remember to check your RSS news feed on your LabCollector Home Page – we’ll be posting other tips to help you get the most out of your LIMS.

If you would like to see an article on a particular subject, do not hesitate to ask for it via our social network pages!

Season’s Greetings From LabCollector!

Dear LabCollector Friends,

As another full year reachs an end, I would like in the name of the whole AgileBio/LabCollector’s team whish you all the best and a new year of 2018 full of success.
LabCollector continues its road to serve you all better. We had very challenging and interesting projects that as always helped the whole community by bringing new features.
I invite you to keep exchanging with us as needed so we can keep the pace to enrich LabCollector.On a side note, if you look carefuly to the greeting card above, you can have a hint of what’s next… Have you spotted it? Keep tuned!

Thank you all! We’re all commited to you and make your team work more agile!

Sincerely,
Pierre Rodrigues & the LabCollector team!