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Adopt Punch-Out & Improve Your Procurement!

Managing lab supplies and reagents can often be a complicated and time-consuming task, involving multiple platforms and manual data entry. LabCollector offers a straightforward solution with its punch-out feature, integrated within the E-Catalog add-on. This blog explains how LabCollector’s punchout feature can simplify your lab’s purchasing process, saving time and reducing errors.

Why Traditional Ordering Methods are Holding You Back?

In many laboratories, ordering reagents and supplies through traditional methods can create significant challenges:

1. Manual Data Entry Errors

Manually entering data into spreadsheets or ordering systems is time-consuming and prone to errors. Simple mistakes can lead to ordering the wrong item, delaying experiments, and wasting resources.

2. Inefficient Communication

Scientists often write requests on boards or paper lists, relying on the responsible person to see and act on them. This method can easily break down, leading to missed or delayed orders.

3. Fragmented Systems

Switching between multiple platforms or websites to place orders with different suppliers makes it hard to keep track of orders and inventory, causing potential stockouts or over-ordering.

4. Lack of Real-Time Inventory Updates

Without an integrated system, inventory updates are delayed. Scientists might not know if a critical reagent is out of stock until it’s too late.

What is Punch-Out?

Punchout is a way to make ordering lab supplies easier and faster. Instead of jumping between different websites to buy what you need, punch-out lets you order directly from suppliers’ catalogs within your lab management system. You “punch out” from your system, browse the supplier’s online store, and then return to your system to finish the purchase.

Here’s how it works: You start an order in your lab management system. Instead of typing in all the product details, you get redirected to the supplier’s website. You pick what you need, add it to your cart, and then go back to your lab system with all the item details already filled in. This saves time and reduces mistakes.

So basically, punchout makes ordering lab supplies simple and efficient by connecting supplier catalogs directly to your lab management system.

How the LabCollector Punch-Out Workflow Works

LabCollector’s punch-out feature is designed to be easy to use. Here’s a step-by-step look at how it works:

  1. E-Catalog: Import lab reagents and supplies from various suppliers into LabCollector using the E-Catalog add-on. For example, you can upload CSV files from suppliers like Merck or VWR directly into LabCollector. Read the Knowledge Base for more details.

  2. R&S Module: Manage and organize chemicals and reagents in the Reagents & Supplies module (R&S) and Chemicals (CH) module, ensuring your inventory data is always current.

  3. CART: Add selected products to your cart, making it easy to review and confirm before placing orders.

  4. POM (Purchase Order Manager): Generate and manage purchase orders within LabCollector’s POM, centralizing all your procurement data.

  5. E-Order: Send your purchase orders directly to suppliers using the e-order feature. LabCollector’s punch-out integration ensures that orders are placed correctly and efficiently.

LabCollector's Purchase Order Manager

 

Benefits of LabCollector’s Punch-Out Feature

1. Saves Time & Faster Processing

LabCollector’s punch-out feature saves you from switching between different platforms to place orders. Everything you need is in one place, freeing up your time for other important tasks.

2. Wide Supplier Network

With LabCollector’s punch-out, you can access products from many top suppliers. This makes it easy to find and order everything you need for your lab.

 

3. Eliminates Manual Data Entry

The punch-out feature automates data handling, which means you don’t have to manually enter data. This reduces errors and ensures your inventory is accurate.

4. Real-Time Inventory Updates

LabCollector updates your inventory in real-time as you order products. This helps prevent running out of supplies and keeps your lab running smoothly.

LabCollector's E-catalog Add-on

 

Conclusion

LabCollector’s punch-out feature simplifies managing lab purchases. By integrating supplier catalogs directly into LabCollector, you can save time, reduce errors, and keep your inventory up-to-date. The easy workflow from E-Catalog to E-Order makes the whole procurement process simpler.

Try LabCollector’s punch-out feature today and see how it can improve your lab’s purchasing process.


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