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How to Simplify Equipment Booking?

Managing lab equipment can be challenging. Scientists often face issues like scheduling conflicts, missed check-outs, and inefficient equipment usage tracking. These problems can lead to delays in research and increased downtime for critical equipment. Traditional methods of managing equipment schedules, such as manual logs or shared calendars, often fall short in providing the real-time updates and flexibility needed in a busy lab environment.

What is the Equipment Scheduler Mobile App

The Equipment Scheduler mobile app helps scientists and lab managers easily manage their lab equipment reservations. It connects with the LabCollector Equipment Scheduler add-on, it helps provide a simple and convenient way to book, track, and manage equipment usage directly from your mobile device.

Quick Booking and QR Code Scanning

The Scheduler app makes lab equipment management easier and faster, with its Quick Booking and QR Code Scanning feature. With your smartphone, you can quickly reserve lab equipment by scanning their corresponding QR codes. This facilitate the booking process, ensuring tools are available when needed. Print QR code labels via the Equipment Scheduler add-on, access the equipment calendar, and scan the QR codes with your phone to manage bookings easily.

Key Features

  • Quick Views and Management: Instantly access and manage current, future, and past reservations from the app’s home page.
  • Quick Booking: You can quickly reserve lab equipment using your smartphone’s camera, which helps reduce the time spent on scheduling and make sure your tools are available when needed.
  • QR Code Scanning: By accessing the equipment scheduler add-on, users can print their QR code labels and then scan these QR codes using the app and their phone cameras, instantly viewing and managing bookings.



  • Check-In/Check-Out: Easily manage equipment usage with check-in and check-out features.
  • Notifications and Reminders: Receive alerts for upcoming reservations and missed check-outs to stay on top of your schedule.
  • Data Syncing: Automatically transfer reservation data to the LabCollector Equipment Scheduler add-on.
  • Recurrent Events: Schedule regular equipment usage without re-entering details each time.

Benefits of using our App

  • Efficiency: Simplifies the process of booking and managing equipment thanks to the QR code booking feature, saving time and reducing errors.
  • Flexibility: Allows users to edit or cancel reservations directly from their mobile devices, without having to walk to the equipment’s room.
  • Real-Time Updates: Provides immediate visibility into equipment availability and status, preventing double bookings and conflicts.
  • Better Tracking: Maintains accurate records of equipment usage, helping labs optimize resource allocation and maintenance schedules.
  • Improved Data Management: All reservations are accurately recorded and integrated with LabCollector LIMS.

Real-Life Application

Consider a scenario where multiple researchers need to use a high-demand piece of equipment, such as a microscope, an HPLC, or a PCR machine. With the Equipment Scheduler mobile app, Dr. Pierre can quickly check if the microscope is available and book it without conflicts. If Dr. Smith finishes early, she can update the status in real-time, making the equipment available for others sooner. This improves lab efficiency and reduces downtime.

Getting Started

1. Download the App: Available on Google’s play store (click on the button below to download it).

2. Log In: Use your LabCollector credentials for secure access.

3. Set Up Biometric Login: For quick and secure access.

Click on the button below “Read Knowledge Base” to read more details on how to set up and use the scheduler app.

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